Privacy Policy

Effective Date: 18 July 2025

At OncAi Solutions (https://www.oncais.com), your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website. By using our site, you agree to the terms outlined below.

1. Who We Are

OncAiS is a non-profit organisation committed to improving cancer care in Africa and the Middle East by deploying AI-powered oncology solutions. Through partnerships with public and private oncology providers, we aim to enhance access, standardise care, and improve patient outcomes. This website serves as a platform to inform, engage, and collaborate with stakeholders in oncology care.

2. Information We Collect
a. Information You Provide Voluntarily
We collect personal information you choose to share with us, such as:

• Full name

• Email address

• Organization name

• Details shared through forms, emails, or newsletter sign-ups

b. Information We Collect Automatically

When you browse the site, we may collect:

• IP address

• Browser type and device

• Pages visited, time spent, and referring URLs

• Cookies and analytics data (see Section 5)
  
  

3. How We Use Your Information

We use the information to:

• Respond to inquiries and messages

• Share updates, if you opt in

• Improve website experience and functionality

• Ensure the security and integrity of our services

We do not sell or trade your personal information to any third parties.

4. Legal Basis for Processing

Depending on your jurisdiction, we process your personal information under one or more of the following legal bases:

• Your explicit consent

• Our legitimate interests (e.g., responding to your messages)

• Legal or regulatory obligations
  
  

5. Cookies and Tracking Technologies

We use cookies and similar tools to:

• Analyze how visitors use our site

• Improve website speed, layout, and content relevance

• Remember user preferences (where applicable)

You can modify cookie settings through your browser, but certain features may be limited if disabled.

6. Sharing Your Data

We may share your information with:

• Hosting providers and analytics services (e.g., Google Analytics)

• Partners working directly with us under confidentiality obligations

• Authorities, if legally required

We ensure that any third-party processors maintain strong data protection practices.

7. International Data Transfers

If your information is transferred across borders (e.g., between countries in Africa and the Middle East), we take steps to ensure appropriate protection in compliance with applicable data privacy laws.

8. Data Retention

We retain personal information only for as long as necessary:

• To fulfill the purpose for which it was collected

• To meet legal or regulatory obligations

Once no longer needed, we securely delete or anonymize your data.

9. Your Privacy Rights

Depending on your location, you may have the right to:

• Access your personal data

• Request correction or deletion

• Withdraw consent at any time

• Object to or restrict certain processing

• Lodge a complaint with a local data protection authority

To exercise these rights, please contact us at the email listed below.

10. South Africa-Specific Notice (POPIA)

If you are located in South Africa or if your data is processed within South Africa, we comply with the Protection of Personal Information Act (POPIA). In accordance with POPIA, we:

• Process only necessary personal information

• Obtain your consent when required

• Provide access to your information upon request. 

• Take reasonable measures to protect data from unauthorized access
  
  

11. Security

We implement appropriate technical and organizational safeguards to protect your data from loss, misuse, unauthorized access, disclosure, or destruction. However, no internet-based platform can be fully secure, and you use the site at your own risk.

12. External Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices. We encourage you to review their privacy policies separately.

13. Updates to This Policy

We may revise this Privacy Policy periodically. Any changes will be posted on this page with a revised effective date. Continued use of the site after updates signifies your acceptance.

14. Contact Us

If you have questions, concerns, or wish to exercise your privacy rights, please contact:

OncAiS Team
Email: contact@oncais.com
Website: https://www.oncais.com